One of the main business
activities of the Ministry for cultural and healthcare matters is to
analyze grant requests issued by cultural or healthcare operators.
Conditions to be fulfilled by the operators to be qualified for a grant
are described in decrees and must be checked by the administration
before the grant may be approved by the Auhtorities. Once approved, the
administration is responsible for publishing a granting decree and to
follow the beneficiaries in order to verify that the grant is correctly
and fully used by the beneficiary organizations.
Objectiver
has been used to elicit, formalize and document the requirements for a
system that supports the management of grant requests and allocated
grant follow-ups.
Context
- Each department had its own legislation and processes to
analyze and track grant cases.
- Grant management was mainly paper-based
- Non dedicated tools were generally used to manage grant
cases such as word processors and spreadsheets
- Cross-checking of information between departments to detect
redundant grant requests were uneasy
- Tracking the activity of each department (like establishing
forecasts, budgets, budget consumption, ...) were made in an ad hoc way
Service provided
- Coaching of the IT team analysts from Etnic working for the
Ministry
- Requirements eliciation from interview minutes and existing
documentation, requirements modelling and documentation
- Preparation of the technical evaluation spreadsheet that
each tender is required to fulfill to position his solution according
to the set of published requirements
Added Value
- Involvement of all stakeholders including the future users
of the application from the very beginning of the project
- Coaching avoiding that the analysts spend too much time to
becomre acquainetd with the method and the tool
- Production of a model that consolidates and unifies the
various processes in force and allows one to separate shared and
specialized matters
- Model ready for reuse: clear separation between
descriptions fully dedicated to the case and descriptions that could be
reused from requirements documents to requirements documents
- Evaluation grid allowing a clear and fair evaluation of
tenders based on their own evaluation and being a good tool to
negotiate with the tenders.
Related information